Please enable javascript to use this site.
  • P.O. Box 64915
  • St. Paul, MN 55164-0915
  • www.mn-fidm.org
  • (866) 879-0200
  • (651) 293-1499
  • (651) 222-4599

About

Step 1: Materials
Step 2: Data Processing
Step 3: Methodology
Step 4: Media Type
Step 5: Responsibility
Step 6: Submitting a File
Step 7: Changes 
Other Web Sites
Institution Fee
Fees Available for Multi-State Financial Institutions
Institution Fee Invoice Form
Access to Data

This program will involve every financial institution in the State of Minnesota, e.g., banks, federal and state credit unions, benefit associations, insurance companies, safe deposit companies, money-market mutual funds and similar institutions.

Financial Institutions will have the option of the Method 1: All Accounts Method, financial institutions send information on all open accounts to the Minnesota Financial Institute Data Match program, or the Method 2: Matched Accounts Method, where CSD sends a file of delinquent obligors to the financial institution and an internal match is conducted by the financial institution against its open accounts and a file of matched accounts is sent back to the Minnesota FIDM program.

The following steps detail the financial institution data match process:

Step 1: Materials

Review the FIDM Program Handbook, the Financial Institution Data Match (FIDM) Agreement Form, and the Financial Data Match Specifications Handbook. To view these documents, you will need to have the Adobe Acrobat Reader installed on your computer. If you do not have the Adobe Acrobat Reader, click to download a free software package.

For Tax Debtor Data Match Specific Information use the Department of Revenue Financial Institution Data Match Program Handbook.

Get Acrobat Reader


Step 2: Data Processing

Decide if data match will be done by in-house data processing staff or a service provider. Share the FIDM Program Handbook with appropriate data processing personnel.

For Tax Debtor Data Match Specific Information use the Department of Revenue Financial Institution Data Match Program Handbook.

Step 3: Methodology

Decide which data match methodology you will use (all accounts or matched accounts).

Method One
Method Two

Click on icon below to view timeframes.

Calendar

Step 4: Media Type

Select the media type you will use for sending and receiving data to and from the FIDM Contractor, MAXIMUS, Financial institutions may use any of the following media to transfer data:
  • IBM 3480 Cartridge;
  • IBM 3490 Cartridge;
  • 9-track Round Reel;
  • Zip Disks;
  • High Density Diskettes;
  • 1.44MB 3.5" diskettes (ASCII); or
  • CD ROM (ASCII).
Step 5: Responsibility

Identify contact persons who will be responsible for the FIDM program in your financial institution. Share a copy of the FIDM Program Handbook with them. Complete the FIDM Agreement Form, including signature(s) of officers or executives of your financial institution, and return the signed form as directed in the accompanying letter.

Step 6: Submitting a File

Complete the file submission form available here and send your media to:

Minnesota FIDM Program
P.O. Box 64915
Saint Paul, MN 55164-0915

Step 7: Changes

If you need to make any change concerning your institution such as, address, contact person, method or type of report, complete change form and submit to address noted at the bottom.

Other informative websites

General information for financial institutions about the data match program can be found at: https://www.acf.hhs.gov/css/resource/financial-institution-data-match-overview

Data match specifications can be found on this website. The Minnesota FIDM program will be using the same file layouts for Method 1: Data Specifications or Method 2: Data Specifications as the federal government has specified.

Institution Fee

In accordance with Section 466(a)(17)(b) of the Social Security Act and Minnesota statutes 2001, section 13B.06, subdivision 7, a financial institution may charge and collect a fee from the public authority for providing account information to the public authority. The Department of Human Services may pay a financial institution up to $150.00 each quarter if the Department and the financial institution have entered into a signed agreement that complies with federal law. Click here for an invoice form that financial institutions can use to request a reimbursement.

Payment of the fee is limited by the amount of the appropriation for this purpose. If the appropriation is insufficient, or if fund availability in the fourth quarter would allow payments for actual costs in excess of $150.00 per quarter, the Department will prorate the available funds among the financial institutions that have submitted a claim for the fee.

Fees Available for Multi-State Financial Institutions

Multi-State financial institutions who receive data match levy requests from Minnesota child support offices are encouraged to contact the Minnesota Department of Human Services, Child Support Division if they want to be paid for their work on levy activities.

Financial institutions that conduct data matching in-state through MAXIMUS, the vendor conducting the financial institution data match (FIDM) process, are automatically paid $15 from the state for every levy request. Payments are issued from the Child Support Division the month after the request. In-state financial institutions do not need to contact the state.

Multi-state financial institutions that receive levy requests related to data matching are entitled to $15 for every request; however, these payments are not automatic. Because of multiple addresses, the state is unable to identify where FIDM levy fee payments should go unless multi-state financial institutions inform the state.

Multi-state financial institutions seeking payment for FIDM-related levy activities, should call 651-431-4400 in the metro area, or 1-800-657-3890 in greater Minnesota, or write to us at:

Minnesota Department of Human Services,
Child Support Division
Attention: MS-FIDM Fees
PO Box 64946
St. Paul, MN 55164-0946

Access to Data

Minnesota Statute, section 13B.06 addresses access to data as follows:

13B.06. Subd. 6. Access to data. (a) With regard to account information on all account holders provided by a financial institution under subdivision 4, clause (1), the commissioner of human services shall retain the reported information only until the account information is compared against the public authority's obligor database. Notwithstanding section 138.17, all account information that does not pertain to an obligor listed in the public authority's database must be immediately discarded, and no retention or publication may be made of that data by the public authority. All account information that does pertain to an obligor listed in the public authority's database must be incorporated into the public authority's database. Access to that data is governed by chapter 13. Notwithstanding section 16D.06, data collected pursuant to this chapter is available for the collection of child support debt only and is not available for other debt collection activities undertaken by the state under chapter 16D.

(b) With regard to data on obligors provided by the public authority to a financial institution under subdivision 4, clause (2), the financial institution shall retain the reported information only until the financial institution's database is compared against the public authority's database. Data that does not pertain to an account holder at the financial institution must be immediately discarded, and no retention or publication may be made of that data by the financial institution.

The data supplied by financial institutions using Method 1: All Accounts will only be retained until the account information is matched against CSD's database of delinquent obligors. All unmatched account information will be deleted and/or destroyed after the match process is complete. Unmatched account information will not be retained or published or in any way made available to the public. CSD will incorporate only the matched information into its database and use it to collect child support debt. Access to this matched information is governed by the Minnesota Data Practices Act and specifically, Minnesota Statutes, section 13.46.

Further, with regard to the file of delinquent obligors that is provided to financial institutions selecting Method 2: Matched Accounts, the financial institution shall retain the reported information only until the financial institution's database is compared against the file of delinquent obligors. Data that does not pertain to an account holder at the financial institution must be immediately discarded, and no retention or publication may be made of that data by the financial institution. The original media file that is sent to the financial institution to conduct the match must be returned to PSI when the matched accounts file is submitted for the quarterly data match processing.